Legal Secretary Operation Assistant - Cambridgeshire

BCT Resourcing
Huntingdon, Cambridgeshire
£20,000 - £25,000 per annum
04 Aug 2017
01 Sep 2017
Contract Type
Full Time
Position: Legal Secretary Operation Assistant
Location: Alconbury
Salary: £20,000 - £25,000 per annum
Job type: Permanent, Fulltime
Hours: 8.45 am to 5.45 Mon to Thurs and 8.45 am to 5.15 pm Fridays

Client is a commercial practice with a strong focus on agriculture and rural estates, the food sector and commercial property. We have ambitious plans for growth, but to realise them we need the right people.

As you would expect, we are looking for people with proven intellectual ability, a commercial approach, excellent interpersonal skills and, most of all, the drive to exceed our
clients' expectations. In return, we offer competitive salaries and the chance to grow with us.

Key Responsibilities:

Personally taking a hands on approach to operational and secretarial duties, in order to provide an efficient service , in keeping with the Company's standards for client care projecting a professional image at all times;
Ensuring routine and regular maintenance tasks are undertaken in the building to ensure the comfort and security of the staff;
Be aware of and assist with health and safety;
Deal with all incoming and outgoing mail, deliver and collect mail to and from post office or post box and within the locality as required;
Maintain paper stock levels in all print machines each morning;
Maintain stock levels in all kitchens each morning ;
Order stationery and housekeeping supplies on regular basis in liaison with the Operations TeamKeep supplies and stationery storage areas tidy
Attend to clients both in person and on the telephone. Handling voicemails and acting upon their content in an effective manner;
Make appointments, arrange meetings and maintain manager/fee earners diary as appropriate. Provide refreshments for clients and meetings as required, ensuring meeting rooms are cleared and tidy prior to and after meetings;
File archiving within SOS;
Retrieving files and subsequently returning them to outside storage;
In liaison with both office based fee earners and Business Support Team Leader, transcribe and prepare all correspondence and documents through audio typing and word processing, using Company precedents where appropriate, ensuring proof reading completed;
Draft confidently simple memos, emails and letters;
Operate case management system including storing documents electronically - organizing and attaching to relevant matters;
Familiarity of all relevant computer packages including, but not limited to PDF Docs, Document Conversing and Tracked Changes;
Deal with administrative routines as required to include scanning, faxing , printing and photocopying;
Be involved in the efficient management of client/matter files to include general filing (both electronic and paer) in a timely and accurate manner together with file opening, preparation of client care letters and terms and conditions, file closure, archiving and retrieval and return from storage as required;
Meet clients' needs and ensure they are kept advised as necessary, under the direction of the fee earner;
Work within relevant administrative systems and procedures, particularly in the management of finances, recording time, preparation of bills, correspondence and documents;
Ensure the confidentiality of all the Company's and clients' documentation and information;
Appreciation of legal procedures and Company protocols;
To undertake any specific training when required to do so and overall to have a responsibility towards self-development/endeavouring to improve own standards and further training;
Works towards achieving Microsoft Word Accreditation at Basic Level;
Demonstrates a typing speed of at least 65 wpm/90% accuracy;
Any other reasonable request by members of staff;

Skills and Experience:
Excellent organisational and co-ordination skills
Ability to prioritise and organise resources to get things done, whilst remaining calm and responding well in pressurized situations
Experience of working in a professional organisation
Experience of working in an internal customer facing role
Evidence of a ‘can-do' attitude and good work ethic
Experience of working in a team - flexibility to be a member of a support team and assist with work as required, co-operating with peers and others well, ensuring a harmonious and co-operative team environment
Evidence of problem solving skills and ability to work under pressure
Excellent communication skills in both written and verbal - able to communicate at all levels
Legal secretarial experience desirable, demonstrating basic knowledge of work done by fee earners
Audio/copy typing skills - digital dictation desirable
Excellent accuracy and attention to detail

Experience in working in a professional organisation and an internal customer facing role, Beneficial-legal secretarial experience, Audio/ copy typing skills-digital dictation

If you have further inquiries about this role, please don't hesitate to contact our office at: 020 3371 7671

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