Personal Assistant

Cambridge, Cambridgeshire
10 Jul 2017
07 Aug 2017
Contract Type
Full Time

Personal Assistant

About Costello Medical

Costello Medical is a vibrant, welcoming and rapidly growing consultancy, located in Cambridge, London and Singapore. We provide medical communication and health economic services to a wide range of clients, including the world’s most successful pharmaceutical and medical device companies.

About The Role

We are now seeking a proactive, enthusiastic and highly efficient Personal Assistant to work closely with our Head of Finance and Operations and our Scientific Director, providing close and high-level support. The successful applicant will also provide administrative support to other members of the leadership team on an ad hoc basis and therefore this is a very varied role.

Your responsibilities will include:

  • Scheduling meetings and organising logistics for off-site meetings
  • Attending meetings and minute taking
  • Complex diary management
  • Responding to, drafting, and filing emails
  • Liaison with suppliers involved in the finance and operations functions
  • Acting as the first point of contact for some client queries and requests
  • Answering telephones and taking messages
  • Responding to personal administrative tasks
  • Document management including printing and filing documents for signature
  • Making purchases and processing expenses
  • Drafting documents and presentations and reviewing documents for accuracy
  • Handling incoming and outgoing mail
  • Other ad-hoc tasks in support of the rest of the Operations Team

What Background Should You Have?

  • Previous relevant administrative experience
  • A flair for detail
  • Fluency in Microsoft Office
  • Discretion and the ability to handle sensitive documents and information appropriately
  • A good level of proficiency in written English and arithmetic
  • A strong customer focus and professional verbal and written communication
  • A high level of proactivity to shape this role and add most value for those you support
  • An interest in the finance function would be an advantage


You will be hard working, dynamic and thrive in a fast-paced environment. You will have the ability to respond to multiple requests and prioritise your own workload to ensure that requests are responded to quickly and efficiently. You should be ambitious and driven to succeed and embrace the opportunity to add value to a fast-growing company.  

What We Offer

  • A competitive salary depending on your experience 
  • Flexible benefits package with the option to select additional pension benefits or cash payment
  • 4% employer pension contributions and a salary-exchange-for-pension scheme 
  • Discretionary cash bonuses paid bi-annually
  • 25 days’ holiday per annum, with the option to increase this after 6 months
  • A strong focus on career development
  • Childcare voucher scheme